The Organisation and Its Functions

Question: Write an essay on the organisation and its functions. Answer: Introduction With only 3% available fresh water further having a very low amount of usable water is now becoming a threat and major environmental issue at the global context. Water scarcity and pollution is one among the top ten environmental problems in Australia as well as one of the top five global environmental issues (Medlik, 2012). There is a keen requirement of smart strategies and technologies to improve water management. In this report, a water conservation and management policy named as Sensible water policy for Henry Jones Art Hotels in Australia. This policy involves implementation to latest technologies in hotel working process to conserve more water and reduce maximum water pollution and wastage in the industrial area. Environmental issue, policy name and organisation name Description of the organisation and its functions Henry Jones Art Hotel, Australia is a luxury service hotel in the best location of Australia. This organisation works in areas like cleaning, hygiene, accommodation provider and food preparation where no functioning is possible without sufficient water supply. Russell and Fielding (2010) indicated that water sector mainly involves irrigation, sanitation, hydropower, hospitality, and forestry industries where maximum water supply is required to carry out daily functionality. Henry Jones Art Hotel, Australia is one of the best hospitality providers in Australia and persist a wide range of functionality to serve its customers (Thehenryjones.com, 2016). Justification for the initiative The rising global warming and higher demands are making our restricting the natural resources. There is only 1% of overall water on earth that is available for consumption that is also becoming a threat due to rising population. In Australia hotel companies have to pay for commercial use of water. The 10% of the utility bill is accounted for water and some have to pay more than twice. Therefore, there is an essentially to reduce the water consumption amount that requires plans for water management (Swarbrooke and Page, 2012). This initiative of implementing Sensible water policy in Henry Jones Art Hotel is a policy that involves water consumption measurement, followed by setting specific targets and implementation of possible innovative technologies to maximum water conservation in the organisation (Cech, 2010). Hsieh (2012) indicated that the average use of water in per room of hotel should not exceed 73,000 gallons per year. But, at this organisation, the average water consumption per room was 85,000 gallons as per annual report of 2015. This increased to overall utility bills of organisation indicating an urgent requirement of water conservation planning and policies. It is also been identified that Henry Jones Art Hotel is established since the beginning of 19th century, therefore, the drainage systems of organisation are very old as well as there is no wastewater treatment process in the organisation. As this hotel is established in one of the most industrialised areas of the country there is a keen requirement to get effective and innovative strategies to manage water consumption in Henry Jones Art Hotel (Thehenryjones.com, 2016). The implementations involved in this policy are establishing wastewater treatment plant, rainwater storage capacities, replacing traditional equipments and green hotel prototype formation that will result into 50% reduction in water consumption and wastage in the hotel. Outliningpolicyactionsshouldbeandpotentialresultsfromimplementation Description of the Policy The Sensible water policy works to design a better water conservation system for Henry Jones Art Hotel by implementing latest technologies and procedures that support water conservation. This policy is designed to reduce water utility cost, power consumption, protect the environment, minimise water use and improve guest comfort for overall reducing in water wastage producing environmental safe guest comfort environment. Basically, this is a water conservation policy that is generally used to preserve water in hotels. But, the uniqueness of this policy lies in replacing the traditional conservation strategies with the innovative once to improve water conservation and better control over wastage of resource (Cole, 2012). Policy Objectives Monitor the present water consumption rate Implement innovative strategies to minimise water consumption Review the effectiveness of implemented strategies Policy aim The aim of sensible water policy is to identify the out-dated technologies and implement innovative technologies in water conservation and wastewater treatment processes of Henry Jones Art Hotel, Australia. Discussion of actions to implement Policy The following actions are required to implement water conservation policy in the hotel. The initial step is to develop processes for measuring water use in the organisation and determine the tangible targets. These targets will help to design the implementation strategies in the future working of policy. After determining the targets determine the current water cost and possible saving areas by making a water audit. Further, compare the overall water consumption with hotel industry benchmarks for examining the saving potentials. Calculate the average annual or monthly water consumption per guest per night and get the utility bill ratios Analyse the available fundings for implementation of policy innovative strategies. These fundings are possible through loans, investors or shareholders. As per the gathered information develop realistic targets to successfully process the innovative strategies. Communicate the policy plan to administration; management and employees for achieving established goals. Educate and train the present employees to understand the innovative amendments and processes for effectively using them in water conservation. Encourage the employees to implement their viewpoint on innovations Develop a monitoring and reporting system in the organisation to gather follow-up for the established conservation plan. Compare the organisation conservation process with other competitive organisations and modify conservation strategies as pre-review analysis (Gossling et al. 2012) (Pahl-Wostl et al. 2010). Identification and discussion on potential achievements from implementation of the Policy By implementing this water conservation policy and plan there will surely be a reduction in the overall water utility cost of the organisation that is detected very high as per report of 2015. Therefore, the policy will provide a cost-effective use of water resource to the organisation. Further, the technical issues identified through policy actions will minimise the risks and barriers that are hindering the present working process of the hotel. Another advantage is that there will be the maximum protection of drinking resources and customer health. The wastewater treatment facility will minimise the outside water supply cost. The policy will also help in saving energy consumption by minimising energy use in water treatment, heating and pumping. Lastly, the wastewater treatment facilities will indirect benefit water conservation by providing recycled water within the organisation that will indirectly benefit the natural water reservoirs by minimising the waste outcome of organisation (Pereira-Moliner et al. 2012). Implementationstrategiesfortheorganisationand Roleofotherspecificstakeholdergroups Strategies in policy Innovative technologies for water conservations in hotel The below provided are some useful innovative technologies that will be better enough to implement effective water conservation with up to 80% water conserved under the policy. The use of these new technologies under this policy will help in improving water conservation. Installing low water releasing toilet heads, showers, faucets and fixtures The low-water releasing equipments are designed to release less water with more pressure to develop a feeling of sufficient water capacity, simultaneously preserving the water wastage. The low flow toilets are designed to release 5 litres of water in single flush that is almost half the water release from traditional toilets. These products are certified as 20% more water efficient than standard products (Ray and Engelhardt, 2012). Upgrading dishwashers, laundry and steamers There is specific energy and water saving equipments that use 10% less resource and provides similar working throughout cycles. Replacing the traditional equipments with new technologies will benefit hotel (Tefera and Sterk, 2010). Drought tolerant plants These drought tolerant plants persist unique quality to survive in dry conditions. Therefore, planting more DTP will reduce the gardening water requirement minimum by 10% in hotels (Rahman et al. 2012). Eco-bath system The eco-bath system makes use of mixed water containing 50% fresh water and 50% purified grey water in flush tanks. These are basically linked sink and toilets that are smart technologies to minimise the water wastage. The sink is the source of 50% grey water that is mixed with fresh water and used as flushing water in toilets. Another eco-bath technology is Eco-drop showers that sense the human presence for releasing water. These equipments can effectively control water wastage in hotels (Bohdanowicz and Zientara, 2012). Innovative technologies for wastewater management in hotel Grey water systems The grey water system provides chemical treatment to one tine used water and the recycled water is used for secondary purposes like washing, cleaning, flushing etc. in hotels. This grey water system are not complete water treatment plants rather they are the small system providing mild clearance to one time used water that is not released as waste but used effectively for secondary purposes (Kasim et al. 2014). Thermal recycle system for laundry water The thermal recycle system in hotel laundry works as a dual technology to conserve water as well as energy. The water consumption and sewer discharge of laundry are reduced to 80% by using this aqua recycle system. Even this technology can be implemented in laundry dryers to save energy (Bohdanowicz and Zientara, 2012). Wastewater treatment The hotel should install a separate wastewater treatment system that involves three level of preliminary, primary and secondary treatment process in a single septic tank. This separate treatment plant is easy to manage and provides good quality water for further usage (Tefera and Sterk, 2010). Identification of stakeholders for the Policy initiative and discussion on their role and/or interest The below-provided table described the major stakeholder involvement in the policy implementation with their specific roles Stakeholders Roles Policy Custodian Develop policy proposal form Provide policy toolkit and framework Ensure code of conduct in policy Develop and maintain policy record Managers and Administration Collect information on local water issues from local authorities Perform risk assessment for the hotel Study effectively the regulations and management processes of location for water management Educate the staff about policy processes and techniques Staff Communicate with customers regarding wise use of water Monitor the overall water usage in hotel Request for reuse of clean laundry Educate water conservation techniques to customers as well as colleagues Supervisors All the supervisors of water conservation team need to monitor the functionality of newly implemented techniques of water conservation and report to management regarding issues. Report the overall effectiveness of these techniques in water conservation and management (Charara et al. 2011). Policyreviewprocesstoensurethattheobjectivesarebeingachievedwithindesignated time frames This review process will help to analyse the effectiveness of policy implementation and fulfilment of objectives within provided time frame (Fleishman et al. 2011). Review timings The policy process will be reviewed on the monthly basis after implementation of provided strategies to overcome water wastage. This review will be performed every month until the time of six months to minimise the chance of error and detect the possible issues. However, the review process will be performed annually after completion of six months every year in the hotel. Review panels The review panel will consist two external environment specialists who have expertise in water conservation. Further, the internal members in review panel will be Chairman, Manager, Environment consultant and all the supervisors controlling the policy implementations. The expertise will surely detect the error and defects in policy implementations and the internal members in the panel will identify the cause of defects. Review documentations Panel members will process the review documentations that will be: - Process analysis document Achievements obtained after the last review Process enhancement proposal Review activities schedule Most recent defects in process Recent review updated document Review process After the formation of panel members and policy documentation, the first review process will be the preparation of the report by chairperson in review panel that involves findings and conclusions. The report will contain overall process assessment review that will be forwarded to Environment consultant to add possible recommendations for identified errors. Further, the complete draft report will be moved to authorities and technicians to get required changes implemented in the new system of policy. Review outcomes The review report and consultant report recommendations will let the panel implement planning, quality enhancement and effective work to overcome the hurdles and get the policy implemented effectively in the organisation. For the report outcomes, there will be new action plan developed to input the report recommendations and the progress of these inputs will be analysed in next review process of the organisation. Conclusion The above policy initiative for selected organisation will surely help to overcome the environmental issue of water scarcity and pollution for that particular location. 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